Self-hosted alternatives to Smartsheet
Want spreadsheet-style work management without handing your data to Smartsheet? These 21 self-hosted apps run on your own server (most are open source; licenses are listed below). Cheapest estimated hosting starts at about $5/month.
About Smartsheet: Spreadsheet-style work management platform.
| App | Health | Stars | License | Docker | RAM (est.) | From |
|---|---|---|---|---|---|---|
| NocoDB direct | Active | 65.4k | SUL-1.0 | ✓ | 1 GB | $5/mo |
| Plane | Active | 62k | AGPL-3.0 | ✓ | 1 GB | $5/mo |
| Huly | Active | 28k | EPL-2.0 | ✓ | 1 GB | $5/mo |
| OpenProject | Active | 17k | GPL-3.0 | ✓ | 1 GB | $5/mo |
| Leantime | Active | 12k | AGPL-3.0 | ✓ | 1 GB | $5/mo |
| Kaneo | Active | 9.7k | MIT | ✓ | 1 GB | $5/mo |
| Baserow | Active | 2.3k | MIT | ✓ | 1 GB | $5/mo |
| Paca | Active | 2k | Apache-2.0 | ✓ | 1 GB | $5/mo |
| ZenTao | Active | 1.7k | AGPL-3.0 | – | 1 GB | $5/mo |
| eigenfocus | Active | 944 | ⊘ Proprietary | ✓ | 1 GB | $5/mo |
| Traq | Active | 207 | GPL-3.0 | – | 1 GB | $5/mo |
| Limbas | Active | 59 | GPL-2.0 | – | 1 GB | $5/mo |
| Active Collab | Unknown | – | ⊘ Proprietary | – | 1 GB | $5/mo |
| Phorge | Unknown | – | Apache-2.0 | – | 1 GB | $5/mo |
| ProjeQtOr | Unknown | – | AGPL-3.0 | – | 1 GB | $5/mo |
| Redmine | Unknown | – | GPL-2.0 | – | 1 GB | $5/mo |
| Rukovoditel | Unknown | – | GPL-2.0 | – | 1 GB | $5/mo |
| Solo | Unknown | – | ⊘ Proprietary | – | 1 GB | $5/mo |
| Taiga | Unknown | – | MPL-2.0 | ✓ | 1 GB | $5/mo |
| Trac | Unknown | – | BSD-3-Clause | – | 1 GB | $5/mo |
| Tuleap | Unknown | – | GPL-2.0 | – | 1 GB | $5/mo |
The options in detail
1. NocoDB
No-code platform that turns any database into a smart spreadsheet (alternative to Airtable and Smartsheet).
Active Last commit 2026-11-04. Latest release 2026.10.1 (2026-10-29). Needs roughly 1 GB RAM incl. postgres. How to run it →
2. Plane
Track issues, epics, and product roadmaps in the simplest way possible (alternative to JIRA, Linear and Height).
Active Last commit 2026-11-03. Latest release v1.4.3 (2026-10-28). Needs roughly 1 GB RAM incl. postgres/redis. How to run it →
3. Huly
All-in-one project management platform (alternative to Linear, Jira, Slack).
Active Last commit 2026-11-02. Latest release v0.7.426 (2026-07-05). Needs roughly 1 GB RAM. How to run it →
4. OpenProject
Manage your projects, tasks and goals. Collaborate via work packages and link them to your pull requests on Github.
Active Last commit 2026-11-04. Latest release v17.9.6 (2026-10-30). Needs roughly 1 GB RAM. How to run it →
5. Leantime
Lean project management system for small teams and startups helping to manage projects from ideation through delivery.
Active Last commit 2026-11-01. Latest release v3.13.2 (2026-10-31). Needs roughly 1 GB RAM. How to run it →
6. Kaneo
Project management platform focused on simplicity and efficiency.
Active Last commit 2026-11-04. Latest release v2.49.0 (2026-11-02). Needs roughly 1 GB RAM. How to run it →
7. Baserow
Create your own database without technical experience (alternative to Airtable).
Active Last commit 2026-11-04. Latest release 1.35.3 (2025-10-08). Needs roughly 1 GB RAM. How to run it →
8. Paca
AI-native project management platform where AI agents and humans collaborate as Scrum teammates on the same board and sprints. Configurable via config files and WASM plugins (alternative to Jira, Trello, ClickUp).
Active Last commit 2026-11-04. Latest release v0.20.0 (2026-11-03). Needs roughly 1 GB RAM. How to run it →
9. ZenTao
Agile(scrum) project management system/tool.
Active Last commit 2026-11-04. 10+ releases in the past year. Latest release zentaopms_22.6_20260917 (2026-10-21). Needs roughly 1 GB RAM. How to run it →
10. eigenfocus
Project Management, Planning and Time Tracking app. From solo projects to multi-member teams, Eigenfocus adapts to your workflow.
Active Last commit 2026-11-03. 10+ releases in the past year. Latest release v1.6.0-free (2026-10-12). Needs roughly 1 GB RAM. How to run it →
11. Traq
Project management and issue tracking system written in PHP.
Active Last commit 2026-10-28. Latest release v3.9.0-beta.1 (2026-10-28). Needs roughly 1 GB RAM. How to run it →
12. Limbas
Database framework for creating database-driven business applications. As a graphical database frontend, it enables the efficient processing of data stocks and the flexible development of comfortable database applications.
Active Last commit 2026-08-12. Latest release v7.1.15 (2026-08-12). Needs roughly 1 GB RAM. How to run it →
13. Active Collab
Project management.
Unknown Needs roughly 1 GB RAM. How to run it →
14. Phorge
Community-driven platform for collaborating, managing, organizing and reviewing software development projects.
Unknown Needs roughly 1 GB RAM. How to run it →
15. ProjeQtOr
Complete, mature, multi-user project management system with extensive functionality for all phases of a project.
Unknown Needs roughly 1 GB RAM. How to run it →
16. Redmine
Flexible project management web application.
Unknown Needs roughly 1 GB RAM. How to run it →
17. Rukovoditel
Configurable project management, web-based application.
Unknown Needs roughly 1 GB RAM. How to run it →
18. Solo
Free project management app created for freelancers. Create contacts, manage tasks, upload files, track project progress, and keep notes.
Unknown Needs roughly 1 GB RAM. How to run it →
19. Taiga
Agile Project Management Tool based on the Kanban and Scrum methods.
Unknown Needs roughly 1 GB RAM. How to run it →
20. Trac
Enhanced wiki and issue tracking system for software development projects.
Unknown Needs roughly 1 GB RAM. How to run it →
21. Tuleap
Libre suite to plan, track, code and collaborate on software projects.
Unknown Needs roughly 1 GB RAM. How to run it →
Why self-host instead of Smartsheet?
- Own your data — it lives on a server you control, with backups you decide on.
- Predictable cost — a small VPS often replaces per-seat pricing for a whole team or family.
- No lock-in — open-source licenses let you keep running the software even if a vendor disappears.
The trade-off: you are responsible for updates, backups and security. Pick an app marked Active (a commit in the last 90 days) and with Docker support for the easiest ride.
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Other alternatives guides
Smartsheet is a trademark of its owner; this site is not affiliated with it. Listings come from the community-maintained awesome-selfhosted list.